FACILITy COORDINATOR
WHITE OAK CHRISTIAN CHURCH
CINCINNATI, OH
The opportunity
This is an exciting opportunity for a highly organized, relational leader to play a vital role in the day-to-day operations of a growing, multi-campus church. While the title is Facility Coordinator, this position is much more than maintenance—it is a project management and people leadership role focused on keeping White Oak’s facilities safe, functional, welcoming, and ready for ministry.
Working Monday through Friday, the Facility Coordinator will oversee the moving pieces that keep the church running well. This includes coordinating vendors and contractors, managing preventative maintenance and facility projects, overseeing budgets and inventory, prioritizing campus needs, and building and equipping volunteer teams. Rather than being the person who personally handles every repair, this leader will ensure the right people are in the right place at the right time to get the work done well.
Because so much of this role involves working with volunteers, vendors, staff, and ministry leaders, a shepherd’s heart is just as important as strong organizational skills. The ideal candidate will be someone who enjoys serving others, communicates clearly, builds trust, and can bring both structure and care to the work. They will have the ability to see the big picture while also making sure the details don’t get overlooked.
For the right person, this is an opportunity to bring leadership, organization, and ministry-mindedness together in a role that has a tangible impact across the entire church. Every well-maintained space, completed project, prepared campus, and equipped volunteer team helps create an environment where White Oak can carry out its mission and serve people well.
The right candidate is someone who
01
ORGANIZED
This person naturally brings structure to complexity. They can manage multiple projects, vendors, schedules, budgets, and campus needs while anticipating what needs to happen next rather than constantly reacting to problems.
02
A SHEPHERD AT HEART
This role is ultimately about serving people, not just managing buildings. The right candidate genuinely enjoys caring for volunteers, working alongside staff, building relationships with vendors, and helping people feel valued and equipped.
03
project manager
They know how to take a need from “we should probably fix this” to “here’s the plan, here’s who is handling it, here’s the timeline, and here’s what it will cost.” They are comfortable coordinating multiple people and moving projects across the finish line.
04
solutions oriented
Things will inevitably break, change, or come up unexpectedly. This person doesn't get overwhelmed by problems—they assess the situation, figure out the best path forward, find the right resources, and keep things moving.
05
a collaborative leader
This person will lead through volunteers, contractors, vendors, and staff, bringing people together around a common goal and creating a culture where everyone understands how their contribution helps the church operate well.
06
servant minded owner
The ideal candidate takes genuine ownership of the facilities and the ministry they support. They notice the things others don't, care about doing work with excellence, and understand that a safe, clean, functional, and welcoming environment is an important part of serving people well.
about the church
White Oak Christian Church is a longstanding Christian church serving the Cincinnati area, with roots in the community dating back to 1848. Today, White Oak is one church meeting across multiple campuses, united by a commitment to biblical truth and helping people experience the transforming power of Jesus Christ.
White Oak exists to connect people to full life in Jesus, with a vision to help people discover their identity in Jesus, be equipped to love, and be deployed on mission. This mission shapes the church’s approach to worship, discipleship, community, and service, creating a culture where people are encouraged to take meaningful steps in their faith.
At the heart of White Oak’s culture are five core values: authenticity, community, fun, generosity, and multiplication. Together, these values reflect a desire to be a church where people can genuinely know one another, grow in their relationship with Jesus, generously serve others, and live out the mission of Jesus here, near, and far.
POSITION PROFILE
Title: Facility Coordinator
Location: All-Campus
Reports To: Executive Director of Operations
Employment Type: Full-Time, Exempt
Salary: $45,000–$60,000
Benefits: Health Insurance, Retirement, Life Insurance, PTO
Job Summary
The Facility Coordinator oversees maintenance, repairs, contractor coordination, equipment organization, facility planning, and building volunteer teams across all campuses to keep church properties safe, functional, and well maintained.
Roles & Responsibilities
Oversees campus maintenance operations, determining whether work should be completed in-house or coordinated through outside contractors for building systems, grounds, preventative maintenance, HVAC, security and fire protection systems, electrical, plumbing, painting, parking lots, doors, windows, lawns, and landscaping.
Plans, schedules, and evaluates preventative maintenance activities to support long-term facility care and operational readiness.
Manages tools, equipment, and material inventory systems to ensure resources are organized, maintained, and available for campus needs.
Builds, equips, schedules, and manages volunteer teams to support facility needs across campuses.
Develops and maintains capital furniture, fixtures, and equipment replacement schedules to support budgeting and long-term planning.
Develops and manages schedules for regular space updates, prioritizing projects based on campus needs, budget, and ministry impact.
Develops, monitors, and manages the maintenance budget, including planning for recurring needs, repairs, supplies, and replacement priorities.
Coordinates janitorial support needs and addresses facility readiness concerns as needed.
Performs other duties as assigned.
Requirements
Strong organizational skills with the ability to create, follow, and improve procedures, schedules, checklists, and tracking systems.
Strong oral and written communication skills, with the ability to coordinate clearly with staff, vendors, volunteers, and ministry leaders.
Demonstrated ability to plan, prioritize, and manage multiple facility needs, projects, and schedules across campuses.
Experience coordinating vendors, volunteers, staff, service teams, projects, or operational processes preferred.
Basic budgeting, purchasing, inventory, supply management, or administrative tracking experience preferred.
Facilities, maintenance, construction, trade, or related experience preferred; equivalent experience in operations, project coordination, volunteer coordination, or administrative systems may be considered.
Reliable transportation required for travel between campuses.
Education & Experience
High school diploma or equivalent required.
Post-high school technical training, trade school, apprenticeship, or related certification preferred.
Ability and willingness to learn building systems, maintenance processes, facility operations, and safety procedures.
Practical knowledge of building systems, maintenance, repair, or facility operations preferred.
Mechanical, electrical, plumbing, carpentry, HVAC, safety, or related technical certifications preferred.
General Leadership Skills
Team Servant: Collaborates with all White Oak Christian Church staff and partners toward continued team excellence. Continuously seeks experience and knowledge through training, reading, volunteering, and pursuing personal and professional mentor relationships.
Spiritual Requirements
All employees and staff of White Oak Christian Church should be aligned with the following beliefs and actions:
Agree with White Oak's basic beliefs.
Profess Jesus Christ as Lord and Savior.
Be committed to ongoing personal spiritual growth and a healthy lifestyle through scheduled, regular prayer and Bible reading, and a work schedule that reflects time off for self, family, and service.
Understand that your role is a ministry, not just a job.
Model the standards and expectations of staff members within White Oak Christian Church, including membership and worship attendance, group participation, a lifestyle of tithing and generosity, and faithfully serving out of your call and giftedness.
Practice healthy relational boundaries and fiscal integrity.
What’s it like to live in
the cincinnati area
The Cincinnati area offers a great balance of community, culture, and quality of life. With a lower cost of living than many major cities, established neighborhoods, beautiful parks, and plenty of space to enjoy life, the area has a comfortable pace without feeling disconnected. And when you want more, downtown Cincinnati is close by, offering excellent restaurants, professional sports, concerts, arts, and entertainment. Whether you enjoy the outdoors, a great meal, cheering on a hometown team, or simply having room to breathe, the Cincinnati area gives you the opportunity to build a full life both at work and at home.
Ready to ride the wave?
Fill out our candidate form and someone will be in touch within 24 hours.